KoolHub
A complete school management platform — student records, academics, fee management, accounts, transport, HR, eLibrary, KPI dashboards, and a parent portal under one roof.
Full student lifecycle from inquiry and online registration through admission, profiling, grade promotion, and exit. Maintain complete academic and contact records for every student across all campuses.
Manage classes, sections, subjects, terms, and sessions. Configure exams, enter marks in bulk or individually, set GPA scales, manage syllabi and lesson plans, and generate result cards and academic reports.
Mark daily attendance at the section level. View attendance history, generate reports, and surface absences for parent notification — all from the admin dashboard or the parent portal.
Define fee types and slabs, set increment rules, generate challans, post payments, and track outstanding balances. Challan approval workflow, bank-ready deposit reports, and fee status dashboards included.
Full double-entry bookkeeping with a three-level chart of accounts. Create journal and debit vouchers, post and unpost transactions, run trial balances and ledger reports, and reconcile bank accounts — all tied to school finances.
Maintain employee records, designations, mobilization history, and exit proformas. Track staff attendance with timetable-based scheduling and bulk upload. Role-based access control ensures every user sees only what their role permits.
Daily and monthly KPI reporting across all campuses. Track absent students, absent and late teachers, late vans, disciplinary incidents, parent meetings, new hires, technical faults, and event activity — with campus-level drill-down.
Build a reusable, searchable question bank organized by subject and topic. Create structured quizzes, assign them to classes or sections, and track student results — all linked to the academic record.
Teachers author lesson plans with subject unit breakdowns and progress tracking. The integrated eLibrary lets staff upload and categorize learning content; students access it directly through KoolBag with AI-powered recommendations.
Register vehicles, drivers, and VAN routes. Assign students to vans, log late arrivals, and generate transport reports. KPI dashboard surfaces late van data alongside daily operational metrics.
Manage rooms and physical spaces per campus — track occupancy, assign rooms to sections, and view campus-level utilization at a glance.
A dedicated mobile-ready portal for parents and students. View attendance, grades, fee challans, syllabus, homework tasks, diary entries, school events, and library content. Push notifications keep families informed without phone calls.
Dozens of printable and exportable reports: admission forms, student lists and ID cards, registration summaries, fee challans, bank reconciliation files, fee status, attendance sheets, academic results, employee records, transport logs, and full accounts reports.
KoolHub is a comprehensive school management system built for institutions that need more than a gradebook. It connects administration, teaching staff, finance teams, and parents in one integrated platform — from the first inquiry through graduation.
Three Applications, One Platform
KoolHubWeb — School Operations The core administrative system for school management and staff. Handles the full student lifecycle: online inquiry, registration, admission approval, student profiling, grade promotion, and exit. Manages fee challans, payment posting, general ledger, transport fleet, and day-to-day administration including SMS announcements, user rights, and repair/maintenance tracking.
KoolHub.Admin — Modern Dashboard & Advanced Modules Runs alongside KoolHubWeb and gives administrators a modern React-based dashboard with deeper capabilities: student and staff attendance, quiz and question bank management, lesson planning, teacher diaries, HR workflows, employee mobilization, KPI reporting, purchase requests, eLibrary, campus and room management, and bank reconciliation. Provides a complete reports center covering fee, accounts, attendance, transport, admissions, and student data.
KoolBag — Parent & Student Portal A separate mobile-ready application for parents and students. Parents view their child’s attendance, grades, fee challans, syllabus, diary entries, homework assignments, events, and learning materials — all in one place. Students access quizzes, tasks, and the eLibrary. Reduces inbound calls to the front office and keeps families informed in real time.
Core Modules
Student Lifecycle
- Admissions — Online inquiry, registration, interview scheduling, approval workflow, pre/post-admission checklists, and admission challan generation
- Student Records — Centralized profiles with academic history, contact information, and section assignments across sessions
- Grade Promotion — Session-based grade and section promotion with rollback support
- Exit Management — Structured exit proforma capturing reason, date, and clearance status
Academics
- Classes, Sections & Sessions — Multi-campus class and section setup with session management
- Subjects & Syllabus — Subject catalogue with full syllabus definition per class and term
- Exams & Marks — Individual and bulk marks entry, GPA configuration, grade-percentage mapping, and marks preview
- Lesson Plans — Subject unit plans authored by teachers with progress tracking and admin visibility
- Diary — Daily classroom diary entries surfaced to parents via KoolBag
- Academic Reports — Result cards, marks summaries, comparison reports, and academic performance exports
Attendance
- Student Attendance — Daily section-level attendance with single-record update support
- Staff Attendance — Timetable-driven staff attendance with bulk upload from biometric or external sources
- Attendance Reports — Date-range attendance reports for students and staff
Finance
- Fee Management — Fee types, slabs, increment rules, challan generation, challan approval workflow, payment posting, and fee status dashboard
- Bank Reports — Bank-formatted deposit reports (Meezan Bank, BankIslami, KuikPay, and generic formats)
- General Ledger — 3-level chart of accounts, journal vouchers, debit vouchers, posting/unposting, trial balance, and ledger reports
- Bank Accounts & Reconciliation — Multi-account management, cheque tracking, and bank reconciliation with status updates
HR & Staff
- Employee Records — Full employee profiles with joining date, designation, and campus assignment
- Designations — Organizational hierarchy management
- Mobilization — Track employee campus transfers and role changes over time
- Exit Proforma — Formal employee exit with clearance tracking
KPI & Operations
- Daily KPI Reports — Per-campus daily report: absent students, absent/late teachers, late vans, discipline incidents, parent meetings, technical faults, event activity
- Monthly KPI Dashboard — Aggregated monthly performance across all campuses with drill-down by campus
- BigX Setup — Custom KPI category configuration
- Campus Upkeep — Facility condition and maintenance tracking per campus
Assessments & Learning
- Question Bank — Reusable questions organized by subject and topic
- Quizzes — Structured quizzes assigned to classes; student results tracked in KoolBag
- Tasks & Homework — Teacher-assigned tasks with submission and review workflow
- eLibrary — Upload and categorize digital learning content by subject and grade; AI-powered recommendations surface relevant materials to students in KoolBag
Transport
- Fleet Management — Vehicles, drivers, and route setup
- VAN Assignments — Student-to-van assignment with route visibility
- Transport Reports — Late van logs, student transport lists, and driver reports
Campus Management
- Rooms — Room inventory per campus with occupancy tracking and section assignments
Communication
- Notifications — In-app push notifications to parents and staff; SMS broadcast for urgent announcements
- Events — School event calendar visible across admin and parent portal
- Announcements — Targeted announcements by role, campus, or class
Administration
- Users & Rights — Granular role-based access control — each user sees only what their role permits
- Purchase Requests — Internal procurement workflow with line-item entry, assignee routing, comment threads, and approval status tracking
- Admin Resources — Student portal password resets, voucher utilities, and student record restoration tools
- Multi-campus Support — Single installation serves multiple campuses with data isolation per campus
Reporting Suite
| Report | Module |
|---|---|
| Admission Form | Admissions |
| Student List & ID Cards | Student Records |
| Registration Summary | Admissions |
| Result Cards & Marks Report | Academics |
| Attendance Report | Attendance |
| Fee Challan | Fee Management |
| Fee Received / Unreceived | Fee Management |
| Fee Detail Report | Fee Management |
| Bank Deposit Reports | Finance |
| Trial Balance | General Ledger |
| Ledger Report | General Ledger |
| Voucher Reports (ACV, AV) | General Ledger |
| Transport Report | Transport |
| Employee Report | HR |
| Student Exit Report | Exit Management |
Built for Schools in Emerging Markets
KoolHub runs on ASP.NET Core with a React frontend and SQL Server database. Role-based access control is enforced at every level. The system supports multi-campus deployments with per-campus data isolation, biometric attendance upload, and local bank payment formats out of the box.
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