SafeTrip — Saudi Kashaf Form & Trip Records Software

Live at safetrip.null2infinity.com

SafeTrip is a compliance management platform built for private transport operators in Saudi Arabia — taxis, shuttles, and corporate fleets — who need to prepare Kashaf (Transfer Record) forms for every passenger trip. It digitizes the paperwork, keeps you ready for Shurta (police) checkpoints, and helps you avoid fines up to SAR 20,000 for unlicensed or non-compliant transport.

Quick facts:

• Best for: Taxi operators, shuttle services, corporate transport coordinators, and private fleet managers in Saudi Arabia (Riyadh, Jeddah, Dammam, Makkah, Madinah)
• Core capability: Digital Kashaf (Transfer Record) form capture and management for every passenger trip
• Compliance: Aligns with Saudi transport regulations and Land Transport Law requirements
• Deployment: Web-based dashboard for operators + mobile app for drivers (iOS & Android)
• Setup time: 15 minutes to register fleet and start capturing trips
• Pricing: Contact for demo and custom pricing based on fleet size
• Languages: Bilingual interface (Arabic and English)

What Is SafeTrip?

SafeTrip is transport compliance software designed specifically for Saudi Arabia’s private passenger transport sector. It helps taxi operators, shuttle services, and corporate fleets prepare Kashaf (Transfer Record) forms digitally for every trip — helping you stay ready for Shurta checkpoints and avoid penalties under the Land Transport Law. SafeTrip is a private tool and is not a government service (see Disclaimer & Official Sources).

Under Saudi transport regulations, private vehicles transporting passengers must have proper records and documentation. Missing or incomplete Kashaf forms can lead to fines up to SAR 20,000, vehicle impoundment for up to 60 days, and deportation for non-Saudi repeat offenders.

SafeTrip eliminates paper forms and manual record-keeping by capturing all required trip details digitally before every journey. Drivers can present passengers’ information instantly at checkpoints, and fleet operators can track every trip, driver, and vehicle from a centralized dashboard.

What Is a Kashaf Form?

A Kashaf Form (Transfer Record) is a trip document that a licensed transport operator is expected to prepare and carry for passengers traveling in private transport vehicles such as taxis, shuttles, and corporate transport, under Saudi transport regulations. The operator prepares it — it is not issued by a government portal. SafeTrip helps operators fill it in from their own trip data.

Purpose:

• Records essential trip details for security and regulatory compliance
• Verifies that passenger transport is authorized and tracked
• Provides Shurta (police) with trip information at checkpoints

Enforcement:

• Shurta may request Kashaf forms at random checkpoints across Saudi cities
• Missing or incomplete forms can lead to fines (up to SAR 20,000), vehicle impoundment (up to 60 days), and deportation for non-Saudi repeat offenders
• Saudi authorities conduct ongoing inspection campaigns to ensure compliance with the Land Transport Law

Required Information:

• Passenger details (full name, passport number/IQAMA, nationality, gender)
• Trip details (pickup location, drop-off location, travel date, and time)
• Driver information (name, driver ID/license number)
• Vehicle details (plate number, registration, vehicle type)

Key Features

Kashaf Form Capture

SafeTrip digitizes the entire Kashaf form process, capturing all required Kashaf fields before every trip.

What’s captured:

• Passenger Details: Full name, passport number or IQAMA, nationality, and gender
• Trip Details: Pickup location, drop-off location, travel date, and time
• Driver & Vehicle: Driver name, ID/license number, vehicle plate number, and registration details

Benefits:

• No more paper forms or manual data entry
• Reduces risk of errors or missing information
• Quick form completion (<2 minutes per trip)
• Automatic validation of required fields before submission

Checkpoint-Ready Records

Present your Kashaf contract and trip records digitally at Shurta checkpoints with SafeTrip. No paper, no scrambling — every trip’s record is a tap away.

How it works:

• Drivers access trip records via the mobile app
• Rides records display all required information in a clear, readable format
• Bilingual display (Arabic and English) for checkpoint officers
• Instant retrieval of current or historical trip records

Benefits:

• Eliminates risk of lost or damaged paperwork
• Reduces checkpoint stop time
• Demonstrates professionalism and compliance
• Audit trail of all rides presented

Fleet & Driver Management

Register and manage all your vehicles and drivers in one centralized dashboard.

Vehicle Management:

• Register all fleet vehicles with plate numbers, registration details, and seating capacity
• Track vehicle status (active, inactive, under maintenance)
• View ride history per vehicle

Driver Management:

• Register drivers with names, ID/license numbers, and contact information
• Assign drivers to specific vehicles or trips
• Track driver performance and trip history
• View driver-specific compliance records

Benefits:

• Single source of truth for fleet information
• Easy onboarding of new drivers and vehicles
• Historical tracking for audits and reporting
• Multi-vehicle fleet support

Passenger Count Enforcement

SafeTrip enforces seating capacity limits per vehicle, preventing overcapacity bookings before they become compliance violations.

How it works:

• Define seating capacity for each vehicle during registration
• System blocks new bookings when capacity is reached
• Real-time alerts for overcapacity attempts
• Compliance with Saudi passenger safety regulations

Benefits:

• Prevents regulatory violations and fines
• Enhances passenger safety
• Reduces risk of accidents or insurance issues
• Builds trust with passengers and authorities

Ride History

Access a full searchable log of all trips, drivers, and passengers. SafeTrip provides audit-ready records for operators and corporate transport coordinators.

Search and filter by:

• Date range (daily, weekly, monthly, custom)
• Driver name or ID
• Vehicle plate number
• Passenger name or ID
• Trip status (completed, cancelled, in-progress)

Exportable reports:

• Trip summaries for accounting and billing
• Driver performance reports
• Vehicle utilization reports
• Compliance audit reports for regulatory inspections

Benefits:

• Complete transparency into fleet operations
• Easy dispute resolution with passengers or drivers
• Data-driven insights for fleet optimization
• Ready documentation for regulatory audits

What SafeTrip Captures

Passenger Details

• Full name (as per passport/IQAMA)
• Passport number or IQAMA number
• Nationality
• Gender

Trip Details

• Pickup location (city, area, landmark)
• Drop-off location (city, area, landmark)
• Travel date
• Travel time (departure and estimated arrival)

Driver & Vehicle

• Driver name
• Driver ID or license number
• Vehicle plate number
• Vehicle registration details
• Vehicle type (sedan, SUV, van, bus)

Stay Ready for Checkpoints

SafeTrip ensures you’re always prepared for Shurta inspections with digital Kashaf and complete trip records.

Before every trip:

• Capture all required Kashaf form fields digitally
• Validate passenger count against vehicle capacity
• Confirm driver and vehicle assignment

At checkpoints:

• Present Kashaf digitally via mobile app
• Show full trip details in Arabic and English
• Access historical trip records instantly

For fleet operators:

• Track all rides, drivers, and vehicles in one dashboard
• Generate compliance reports for regulatory audits
• Monitor fleet performance and utilization

Compliance with Saudi Transport Regulations

SafeTrip aligns with Saudi transport regulations and the Land Transport Law to help you stay compliant and avoid penalties.

Key Regulations

Land Transport Law (Royal Decree No. M/188):

• Requires proper licensing for all passenger transport activities
• Mandates documentation and tracking of passenger trips
• Prohibits unlicensed or informal passenger transport (“Al-Kadadah”)

Penalties for Non-Compliance:

• Fines up to SAR 20,000 for transporting passengers without proper paperwork or documentation
• Vehicle impoundment for up to 60 days
• Deportation for non-Saudi repeat offenders
• Potential public disclosure of violations

Inspection Campaigns:

• Ongoing enforcement across all Saudi regions (Riyadh, Jeddah, Dammam, Makkah, Madinah)
• Random checkpoint inspections by Shurta
• Focus on private vehicles operating as unlicensed taxis

How SafeTrip Helps You Comply

• Digital Kashaf Forms: Captures all required trip information digitally
• Audit Trail: Complete history of all trips for regulatory audits
• Fleet Tracking: Monitor all vehicles and drivers in real time
• Capacity Enforcement: Prevents overcapacity bookings
• Bilingual Support: Arabic and English for checkpoint officers
• Exportable Reports: Generate compliance documentation on demand

Who It’s For

SafeTrip is built for organizations and individuals operating private passenger transport in Saudi Arabia.

Ideal users:

• Taxi operators managing fleets of private vehicles for hire
• Shuttle services providing scheduled transport for employees, students, or pilgrims
• Corporate transport coordinators managing company vehicles for staff or client transport
• Private fleet managers operating vehicles for passenger transport (hotels, schools, event organizers)
• Ride service operators using app-based or dispatch-based booking systems
• Hajj and Umrah transport providers managing pilgrim transport between cities

Use cases:

• Daily taxi operations within cities (Riyadh, Jeddah, Dammam)
• Inter-city passenger transport (Riyadh to Jeddah, Makkah to Madinah)
• Airport transfer services (King Khalid Int’l Airport, King Abdulaziz Int’l Airport)
• Corporate shuttle services for employee commute
• School and university transport for students
• Hotel guest transport and tour services
• Event transport for conferences, weddings, and gatherings

Not ideal for:

• Individuals operating single vehicles without proper commercial licensing
• Freight or cargo transport (SafeTrip is for passenger transport only)
• Public bus operators with government contracts (different regulatory requirements)
• Ride-hailing platforms already integrated with official Saudi transport systems (e.g., Uber, Careem, Jeeny)

SafeTrip vs Paper Forms

How It Works

1. Register Your Fleet

Sign up for SafeTrip and register all your vehicles and drivers. Define seating capacity for each vehicle and assign driver credentials.

Setup includes:

• Vehicle registration (plate number, type, capacity)
• Driver registration (name, ID, license number)
• Fleet configuration (multi-vehicle support)
• User roles (admin, dispatcher, driver)

2. Capture Trip Details

Before every trip, the driver or dispatcher enters Kashaf form details via the mobile app or web dashboard.

Required information:

• Passenger details (name, IQAMA/passport, nationality)
• Trip route (pickup and drop-off locations)
• Travel date and time
• Assigned driver and vehicle

3. Generate the Kashaf Contract

SafeTrip generates a checkpoint-ready copy of the Kashaf road-transport contract and passenger manifest with all required information in Arabic and English, ready to print or save as PDF.

The document includes:

• QR code for quick verification
• Trip details (route, date, time)
• Passenger information
• Driver and vehicle details
• Compliance status

4. Present at Checkpoints

When stopped by Shurta, drivers present the digital Kashaf via the mobile app.

Process:

• Open SafeTrip app and access current trip
• Show ride information to checkpoint officer
• Provide additional details if requested
• Continue journey with minimal delay

5. Track and Report

Fleet operators monitor all trips from the centralized dashboard and generate compliance reports as needed.

Dashboard features:

• Real-time trip tracking
• Driver and vehicle utilization
• Compliance status overview
• Exportable reports for audits

Technical Specifications

SafeTrip runs on a modern, secure technology stack designed for reliability and performance.

Backend:

• RESTful API architecture
• Role-based access control (RBAC)
• Multi-tenant architecture for fleet operators
• HTTPS encryption for all data in transit

Frontend:

• Web Dashboard: Responsive design for desktop and tablet
• Mobile App: Native iOS and Android apps for drivers
• Bilingual Interface: Arabic and English support

Database:

• Cloud-hosted database with redundancy
• Automatic backup and disaster recovery
• Data retention aligned with regulatory requirements

Security:

• User authentication with role-based permissions
• Audit logging for all data modifications
• Compliance with Saudi data protection guidelines
• Secure API endpoints with token-based authentication

Integrations:

• GPS tracking for real-time vehicle location (optional)
• SMS notifications for trip confirmations
• Export to Excel/CSV for accounting and reporting
• API access for custom integrations (enterprise plans)

Getting Started

System Requirements

SafeTrip is web-based and mobile-friendly, working on any modern device with internet access.

• Desktop Dashboard: Chrome, Firefox, Edge, or Safari (latest versions)
• Mobile App (Drivers): iOS 14+ or Android 9+
• Internet: Minimum 1 Mbps for smooth operation
• Offline Mode: Limited functionality available for trip capture (syncs when online)

Onboarding Steps

1. Sign up for a SafeTrip account at safetrip.null2infinity.com
2. Register your fleet: Add vehicles with plate numbers, types, and seating capacity
3. Add drivers: Register drivers with names, IDs, and license numbers
4. Configure settings: Define user roles, notifications, and compliance preferences
5. Train drivers: Provide brief training on mobile app usage and Kashaf form capture
6. Start capturing trips: Begin using SafeTrip for every passenger journey
7. Monitor and optimize: Use dashboard analytics to track compliance and improve operations

Support & Training

• In-app help articles and tooltips (Arabic and English)
• Email support with 24-hour response time
• WhatsApp support for quick questions
• Video tutorials for common workflows
• Custom onboarding for large fleets (10+ vehicles)

Pricing & Demo

SafeTrip offers flexible pricing based on your fleet size and number of vehicles. Contact us for a personalized quote and live demo.

Pricing factors:

• Number of vehicles in fleet
• Number of driver users
• Advanced features (GPS integration, API access, custom reporting)
• Support level (standard vs priority)

What you get:

• Full access to all modules (no add-ons)
• Unlimited trip captures
• Bilingual support (Arabic/English)
• Priority support and feature requests
• Regular updates and security patches
• Data backup and disaster recovery

Chat with us on WhatsApp

Scan with your phone camera to open WhatsApp

Get in touch to learn more · Visit SafeTrip

Disclaimer & Official Sources

SafeTrip is a private business tool published by Null2Infinity. It is not affiliated with, endorsed by, authorised by, or acting on behalf of the Transport General Authority (TGA), the Ministry of Transport and Logistic Services, or any government entity of the Kingdom of Saudi Arabia.

SafeTrip does not issue, register, validate, or submit any government permit or licence. The Kashaf road-transport contract is a document that a licensed carrier is itself expected to prepare and keep in the vehicle under Saudi transport regulations for specialised transport, bus rental, and directing activity. SafeTrip only fills that document in from the trip data you enter. You, the operator, remain solely responsible for holding the correct licences and operation cards and for complying with all applicable regulations.

For authoritative information on land-transport licensing, operation cards, and permits in Saudi Arabia, refer to the official government sources:

• Transport General Authority (TGA): tga.gov.sa/en/road-transport
• Transport General Authority — services: tga.gov.sa/en/ActivitiesServices/TGAServices
• Saudi Unified National Platform — Transport: my.gov.sa/en/content/transport
• Issue an Operation Card (my.gov.sa): my.gov.sa/en/services/25406

Ready to streamline your transport compliance? Get in touch to learn more or chat on WhatsApp to see SafeTrip in action.